Maintaining complete and up-to-date Driver Qualification Files (DQFs) is critical for compliance and protecting your business from legal risks. A well-organized DQF demonstrates your commitment to safety and readiness, which can deter potential lawsuits. Start with a DOT-compliant job application and ensure it is retained for the duration of the driver’s employment and three years after. For each driver, obtain a Motor Vehicle Report (MVR) within 30 days of hiring and rerun it if the hire date exceeds this window. Keep a copy of the driver’s Commercial Driver’s License (CDL), including all endorsements, and ensure the road test certificate is signed and on file, or substitute it with a valid CDL. Drivers must complete a DOT physical every two years, with the medical examiner’s certificate signed by an FMCSA-certified physician. Annually, update the MVR and review it with the driver to document any violations or confirm none exist, ensuring they remain qualified. This proactive approach reduces risks of audits or legal issues while fostering a culture of accountability and safety. Organized DQFs ensure DOT compliance and protect your business reputation and operations.
source: https://teamcme.com/checklist-for-your-dot-driver-qualification-file/
Comments
Download this infographic.