DOT record-keeping is crucial for maintaining compliance and avoiding penalties. DOT auditors review records carefully during audits, so having well-organized documentation speeds up the process and reflects positively on your operations. For drug and alcohol testing results, it’s essential to store them securely in a separate, locked file to ensure confidentiality. Driver qualification and performance records must be kept for drivers who meet specific criteria, such as those operating heavy vehicles or transporting hazardous materials. Vehicle maintenance records should be maintained for at least 30 days to demonstrate proper upkeep, while Electronic Logging Devices (ELD) data must be backed up and regularly checked for compliance. Additionally, supporting documents, such as fuel receipts and bills of lading, must be retained for six months. The key to staying compliant is establishing a well-organized digital or physical system to keep records accessible and up-to-date. This minimizes the stress of audits and ensures your records are always in order. Regularly reviewing and updating your system will help maintain a smooth workflow and DOT compliance.
source: https://teamcme.com/dont-get-derailed-by-dot-record-keeping-requirements/
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